DocVerify Releases New Phone Verification and Voice Recording Tools for Electronic Signature and Digital Signature Signers

DocVerify, the provider of industry-leading digital signature and electronic signature solutions, has released new phone-based verification and voice recording tools that offer better security and identity validation.

DocVerify has released the first of its kind for any electronic signature and digital signature provider, powerful new tools designed to enhance security and provide advanced authenticity via phone verification and voice recording. These work hand-in-hand with the company’s electronic signature and digital signature process and result in legally binding contracts and documents for non-repudiation.

Signature requestors are able to enjoy significant benefits here, and individuals can also enjoy enhanced security from the chance of identity theft. The phone verification product works very simply, and provides the benefits only an electronic signature can offer.

Signature requestors are able to request verification of phone numbers through either SMS or through an automated phone system before the user is allowed to continue with the signing process. With an SMS notification, the user simply inputs their phone number, and. they will then receive a secret code via SMS.

This code must be input into a text field on the website, so that the user and the phone can be connected for better authenticity and security. With the phone-based verification system, users simply input either their mobile number or a direct landline number. DocVerify’s automated system calls the number supplied, and asks for the secret code that appears on their screen. Once the code has been accepted, the user must repeat a phrase or state their name, which is recorded.

The voice is recorded and attached to the legally binding document as an electronic signature. In addition to the digital signature and electronic signature this ensures that the document is legal, and it also ensures that the person using the phone is the person in question, thereby reducing the potential for fraud and identity theft.

With the power of DocVerify’s electronic signature products like the new advanced phone verification and voice recording system, the problem of fraud, identity, and authenticity can be reduced.

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Understanding E-Sign concepts and requirements

This is for informational purposes only.

Within the E-Sign Act there are three consistent concepts that are either acknowledged in almost every law, guideline or opinion as it relates to electronic signatures.  The concepts are the Authentication of the signer, the Integrity of the signed document, and Non-repudiation of the signature and the intentions of the signers.  The following sections will explain these concepts in detail, as well as assist in the understanding and compliance of these concepts.

Authentication

Authentication is defined as the act of establishing or confirming someone as authentic or in the world of electronic signatures, they are who they say they are.  There are many ways to accomplish this.  Traditionally, this may have been done by providing a passport, driver’s license or other forms of identification, but in the World Wide Web this is not always going to be a viable option, so other methods may be used.

The most common and perhaps popular way on the Internet today is to use an email based identifier.  Most people who have an email address have probably experienced this at some point.  You may have encountered a web site where you were required to put in your email address.  That site then emails you a verification code or a link that you had to click on. After you enter the verification code provided, you were then a verified member.  This method is typically known as an email based ID system.

There are also other ways to prove identity or validation using third party solutions.  In other words, use a method where the person or entity has presumably already been verified through.  Again, you may have already experienced this.  Some sites may require a credit card number, address or zip code, or maybe even an account number.  The presumption is that the person told the truth to those entities, and it should match the information provided on the website.

The point being there are countless methods for authenticating and identifying individuals. 

Integrity

Integrity in the electronic world simply means that there is a reasonable belief that the file or document in question has not been tampered with or altered by anyone or anything since its creation or since it was signed.  The concept of integrity is straightforward and easy to understand, and its requirement is completely justified.  Say for example you’re dealing with a paper document, some discrepancies are easy to find, but with electronic documents it can be very difficult if not impossible to manually or even visually tell if a document has been altered.  In order to demonstrate or prove document integrity a service may use an encryption algorithm or fingerprint to lock a file once it has been completely signed.  Going even beyond that, some of the better services such as DocVerify will continually capture a documents fingerprint, and then create a final version of the document once it has been completely signed by also embedding fingerprints and certificates directly into the document.  Most fingerprinting technology which is in use today for the purposes of identification can be more accurate that even DNA.

 Non-repudiation

Non-repudiation is a concept of ensuring that a party in a dispute cannot refute the validity of an electronic document.  Someone can always say, “That is not my signature” and claim their signature was forged.  After all, someone could have easily copy pasted an image of the persons signature they found on the Internet, and fax it back to you.  Under most circumstances you can never be 100% certain that the person you are doing business with is in fact who they say they are.  Even if the person is there physically there can still be a risk.  You are probably aware of this fact, but identity theft is the fastest-growing form of crime, and criminals are doing more with your identity than buying things on Amazon.  So what can you do to protect yourself against electronic signature fraud or abuse?

Electronic signature systems such as DocVerify use various verification methods to insure the signer understands the purpose and the intent of the signature process as well as protecting the document itself from tampering.  However, the road to successful electronic signature implementations lies in the careful understanding of all three concepts.  Too many providers out there cut corners, which may hurt you in the long run such as allowing multiple signers to use the same email address.

The bottom line is it’s important to combine good business practices with a solid electronic signature system such as DocVerify which will make non-repudiation less of an issue.

For more information about electronic signatures, please visit www.docverify.com

references: www.isaacbowman.com

DocVerify Electronic Signature Now Available on AppExchange from Salesforce.com

DocVerify, a leading pioneer in advanced digital security solutions and encryption technology, today announced the availability of Electronic Signatures for salesforce.com’s Force.com AppExchange. The application transforms workflows by facilitating one-click processing of contracts and other documents requiring electronic signatures, while digitally maintaining the documents’ integrity with seven layers of protection. Additionally, the application eliminates mountains of paperwork, mitigates common risks associated with paper-based signatures, and saves businesses money on postage, printing and storage. E-Signature is immediately available for test drive and deployment on the Force.com AppExchange at http://www.salesforce.com/appexchange/.

DocVerify Electronic Signatures systematically changes the way companies do business by providing a seamless and efficient electronic signature and file storage solution that can be easily adopted without training. To request legally binding electronic signatures from business partners, clients, employees and other individuals, Salesforce CRM users simply upload their document, specify the recipients and send the notification. The signers then receive an email with a link for document viewing, and upon clicking, the document is signed, secure and fully admissible in a court of law.

 “When companies use DocVerify’s electronic signature solutions, they are able to assure their clients, customers, colleagues and business partners that documents will be processed quickly, efficiently and in a way that maintains their trust,” said Darcy Mayer, chief technology officer. “DocVerify ElectronicSignatures makes the document signing process more efficient for all parties involved, and helps maintain more organized, streamlined business operations.”

DocVerify Electronic Signature is widely used by sales professionals, real estate agents, human resources managers and notaries throughout the United States who rely on electronic signature solutions to ensure seamless business transactions. The system supports multiple file types, including PDF’s. All documents signed with DocVerify E-Signature are stored securely in an electronic vault and can be easily accessed at any time by all parties authorized to view the documents. Additionally, all documents are easily searchable by client or project name, sign date, signer name and other criteria.

 “The pace that defines today’s business environment demands electronic signature solutions and other business applications that are well-suited for companies that highly value efficiency,” said Lauren, Business Development. “Salesforce.com and partners like DocVerify on the AppExchange help companies leverage advanced electronic signature solutions to meet the demands of their industries, and give them easy access to innovative tools that will support their growth, help them maintain high standards and help take them to the next level.”

 About the Force.com Platform and AppExchange

Force.com is the only proven enterprise platform for building and running business applications in the cloud.  The Force.com platform powers the Salesforce CRM applications, more than 800 ISV partner applications like those from CODA and Fujitsu, and more than 85,000 custom applications used by salesforce.com’s 51,800 customers such as Japan Post, Kaiser Permanente, KONE and Sprint Nextel.

 Force.com is the fastest platform for building and deploying complex business applications.  Unlike a stack of disparate client/server hardware and software products, Force.com unifies the development and deployment model from the database to the device, allowing developers to easily assemble applications with clicks, components and code, and then instantly deploy them on salesforce.com’s trusted global infrastructure.  Customers and partners are using Force.com to build all kinds of business applications from supply chain management to compliance tracking, brand management, accounts receivable, claims processing applications and much more.

 Applications built on the Force.com platform can be easily distributed to the entire cloud computing community through the Force.com AppExchange marketplace at http://www.salesforce.com/appexchange/.

DocVerify E-Signature Leads Electronic Signature Revolution

DocVerify Unveils New Web Site, New Features and New Subscription-Based Pricing for E-Signature and E-Vault

IRVINE, Calif. – For business leaders who have resolved to usher in a new year marked by efficiency, innovation and high standards in business operations, leading edge applications like DocVerify E-Signature and E-Vault will be critical in helping them meet their 2010 business goals and objectives. Recognized as the world’s first electronic document time stamping and verification service, DocVerify has been a vital resource for real estate agents, human resource managers, notaries and sales professionals who rely on electronic signatures for seamless and secure transactions. Just in time for the New Year, the company unveils a new website, new features and a new subscription-based pricing plan tailored to meet the needs of consumers, small business owners and large corporations. 

In today’s hectic business environment where faxed documents and paper contracts are often lost in mountains of paperwork or bureaucracy, electronic signature solutions are essential to meeting deadlines, closing deals and maintaining the efficiency of day-to-day operations. DocVerify Electronic Signatures allows users to upload the document that requires one or more signatures, identify recipients and send a notification via email to the signers. Once received, the signers view the document and upon clicking, the document is signed, secure and fully admissible in a court of law. The application is easily adopted, requiring no training, and is easy for personnel, clients, customers and business partners to use.

 “DocVerify Electronic Signatures enables companies and organizations of all sizes to conduct business in a way characterized by speed, efficiency and integrity,” said Darcy Mayer, chief technology officer. “Our electronic signature solutions not only make a tremendous impact on day-to-day operations, but they also helps companies maintain high standards necessary for overall business growth and longevity.”

 Equipped with several unique features, DocVerify Electronic Signature helps companies and consumers monitor document activity and keep secure records of confidential documents. Most importantly, E-Signature and E-Vault protects them against fraud and litigation, two primary factors that have led to increased use and popularity of electronic signature solutions.

 DocVerify E-Signature’s automatic reminders notify signers when they have documents waiting to be signed in order to ensure timely transactions, and the document dashboard provides a comprehensive view of all document activity. The E-Vault library safely archives all documents that have been signed, and is easily searchable by authorized users by client name, sign date, signer and other search criteria. For added security, the E-Signature’s optional identity guarantee allows users to require signers to register with specific information to guarantee the identity who placed the electronic signature.

 In addition to its world-class features, DocVerify E-Signature remains one of the industry’s most competitive options based on its new subscription-based pricing. Users have the option of registering for a free, starter, professional or enterprise license plan. Plans start at just $9.95 per month. E-Signature plans include DocVerify’s patent pending seven layers of security, the ability to upload multiple file types and track and validate documents, full audit trails, the Bates numbering system, and much more.

  “Our new website, features and pricing plan demonstrate our continued commitment to meeting the needs of today’s growing businesses and savvy consumers,” said Mayer. “As the developers of the world’s first electronic document time stamping and verification service, we will continue our mission of ‘doing what paper can’t,’ and delivering first class electronic signature solutions tailored to meet the needs of our growing customer base.”

 To review DocVerify’s new site, and learn more about the company’s electronic signature solutions, visit www.docverify.com. A free test drive, video tour, and free trial registration are also available on the company’s site.

Companies Use DocVerify to Maintain the Integrity of Documents as Risk Mitigation and Cyber Security Concerns Rise

IRVINE, Calif. – The digital age has ushered in a vast number of solutions designed to facilitate the ease and speed of the transfer and sharing of corporate, legal and personal documents. Unfortunately for companies and individuals, the development of these solutions has outpaced innovations in electronic document security, leaving documents vulnerable to internal, external and online threats, including theft and fraud. In response to alarming statistics and increased concerns over cyber security, DocVerify now delivers an unparalleled solution for companies and individuals committed to making document management, contract management and risk mitigation top priorities. Providing seven layers of protection developed using sophisticated encryption standards, and full document audit trails, DocVerify is the first top-tier document verification system that lets users guarantee the authenticity and integrity of any document from their Internet browser.

According to recent data, more than 35 million data records were illegally accessed in 2008, and more than 83 million records were compromised. The rise in illegal altering and theft of proprietary documents can be attributed in part to still-evolving electronic security infrastructures and standards, and widely held myths about electronic document security. An overwhelming number of Internet users believe that a PDF file cannot be altered and that it is secure. This is one of many common misperceptions that the developers of DocVerify hope will cease to exist as more companies and consumers become better informed, and seek ways to protect themselves and their documents from fraud and tampering.

“There are a number of myths surrounding which areas of the web are secure electronic environments, and which types of documents and protocols are tamper-proof,” said Darcy Mayer, DocVerify’s Chief Technology Officer. “To mitigate risk, our software provides conclusive proof of when, where, what, and by whom any electronic document was created once it is processed through our system. Our goal is to offer a system that provides users with unparalleled protection and the assurance that regardless of the format the document was created in and who they shared it with, the authenticity and integrity of the document won’t be compromised.”

DocVerify is a revolutionary Software as a Service (SaaS) designed to help companies and individuals protect the authenticity and integrity of corporate, legal and personal documents and mitigate the risks associated with online file transferring, sharing and storing. With DocVerify, users can prove that a document existed at a given point and time. The software’s two-factor authentication, document encryption standards, sequential document system and PKI hashing features make it one of the industry’s most secure methods of protecting critical data and files. In fact, the software is so secure that not even the company’s IT personnel can view protected files. DocVerify data centers are all SAS 70 type II certified facilities, and all actions are recorded in a tamper-proof audit trail. Additionally, each document is watermarked and time stamped.

DocVerify ensures the long term preservation, accessibility, and authenticity of electronic documents while maintaining legal compliance and eliminating the risk of lost documents. It also facilitates the independent verification of electronic documents that have been DocVerify-ed in the event of a dispute, saving valuable time and money associated with electronic discoveries, lawsuits or legal proceedings.

“Our software has been used by attorneys, mortgage brokers, government agencies and online retailers, among other groups and organizations,” said Mayer. “The added assurance of a document’s authenticity and integrity creates trust between parties, and is critical to protecting individuals and businesses from unforeseen risks and disputes.”While an increasing number of companies are taking steps to utilize advanced software and implement policies to help protect valuable documents and manage risks, most individuals still fail to make personal document security a priority, despite increasing reports of identity theft and fraud. According to recent studies, over 80 percent of people use inadequate measures to protect data.

“One of the most common ways data breaches occur is through the theft and access of laptops,” said Mayer. “Most individuals don’t realize how valuable the information on their personal laptops is until it’s been stolen, and unfortunately 97 percent of them are never recovered. We want to help individuals protect themselves in the event of an unfortunate circumstance. Individuals can use our software to securely protect their documents, e-sign documents, and track and validate their documents. It’s fast and easy to use, and with reports of identity theft and other accounts of fraud at an all time high, there’s no better way to ensure their peace of mind.”

To learn more about how to protect corporate, legal and personal documents from theft and fraud, visit www.docverify.com. DocVerify provides several digital security solutions, including E-Signatures, Quick Notes, API Web Services, E-notary and Encrypted Storage and Vaulting.

About DocVerify

DocVerify, a Southern California company, is the world’s first electronic and document time stamping and verification service. The company’s revolutionary software and encryption technology is used by state and local governments, businesses and consumers to electronically protect the authenticity and integrity of legal and other documents. For more information, visit www.docverify.com.